I. Director’s Appointments

A. The minutes of the first ExCom meeting will note that Director Palacio’s Area Chair nominees for the 2020-2021 term have been duly confirmed by email by the members of the 2020 ExCom, in the absence of the Area Chairs. The BoG is not required to endorse or confirm the ExCom approval.

B. Although the Director may NOT appoint members to the Region 1 ExCom, it is within the authority of the Director to invite any IEEE members to attend meetings of the 2020 ExCom, without vote. It is Director Palacio’s intention to invite the following three BoG Members to participate, without vote, in Region 1 ExCom meetings for the 2020-2021 term; the Region 1 Women in Engineering Committee Chair, the Region 1 Young Professionals Committee Chair, and the Region 1 Life Member Committee Chair. No vote is needed to permit this action.

C. Per the Region 1 2018 Bylaws (attached), Section 4.2.4, notes: “The Region Director may appoint up to three additional voting members, for terms of one or two years, to serve concurrently with the Region Director’s term. They shall be subject to confirmation by twothirds of those present at a BoG meeting and eligible to vote.” The following motion will be presented at the March 2020 BoG Meeting as part of the Consent Agenda:

Existing Bylaw #1

(1) Editorial changes to the name of the Nominations Committee to ‘rename’ it as the more common Nominations and Appointments or N&A Committee.

BACKGROUND

It is common practice in the IEEE to call the committee responsible for providing candidates for the Director and Board of Governors for Area Chair and Director-Elect and other positions as may become vacant as the “Nominations and Appointments Committee” or the “N&A” Committee. This change will make the Bylaws consistent with Section 5.2.2 on Area Chair Selection which already uses the “N&A Committee” name.

Existing Bylaw #2

(2) Clarification of the approval of the Director-Elect’s appointment of Area Chairs by the ExCom

BACKGROUND

The newly revised 2018 Bylaws, Section 5.2.2 notes: “The Region 1 Director-Elect shall submit his/her Area Chair nominees to the Region 1 ExCom for approval as voting members, during his/her term of office, of both the Region 1 Board of Governors and the Region 1 ExCom.”

HOWEVER, it does not specifically indicate that this approval shall be accomplished by the ExCom while he/she is Director or when Director-Elect. It is intended that this section be revised to indicate the approval vote shall be taken by the ExCom after he/she takes office as Director rather than the ExCom while the individual is Director-Elect.

Existing Bylaw #3

(3a) Establishment of the ad hoc Life Members Committee as a Standing Committee of the Region 1 Board

BACKGROUND

Unlike the Women in Engineering and Young Professionals Affinity Groups that are Standing Committees of the Region 1 BoG, the Life Member Committee, is currently an ad hoc committee of the Board. As that committee predates the others, it is moved that the Life Members Committee be added as a Standing Committee of the Region 1 Board of Governors.

Existing Bylaw #4

(3b) Amending the Bylaws to provide the Life Members Committee Chair with a vote on the Board of Governors.

Existing Bylaw #5

(3c) Recognition that the Region Conference Coordinator overlaps the duties of the Society Liaison making the Liaison role somewhat redundant

BACKGROUND

The role of the Region Society Liaison is to work with IEEE Societies and Technical Councils and create activities within the region that provide benefits to our members. This includes chapter development, but in Region 1 mainly includes fostering, promoting and coordinating technical conferences. This later role overlaps that of the Region Conference Coordinator and it is recommended that the two roles be merged into that of the Region Conferences Coordinator.

Existing Bylaw #6

(4) Modification of the Region 1 ExCom adding several important standing committee members and coordinators as members of the ExCom.

BACKGROUND

The importance of the function of several standing committees and coordinators within the Region and their relationship with the direct needs of our members requires re-evaluation of the constitution of the Region 1 ExCom. It is presumed that Motions #3a, #3b and #3c, above, will pass making the Life Member Committee a standing committee whose chair is a voting member of the Board of Governors, and substituting the Region Conference Coordinator for the Society Liaison. This motion would add the voice of the WIE, YP and Life Member committees which is currently absent from the ExCom by providing them as voting members of the Region ExCom.

Existing Bylaw #7

(5) Modification of the Strategic Planning Committee Chair pool to include the Director-Elect.

BACKGROUND

The Strategic Planning Committee’s work typically includes planning for Region activities during future Region 1 Director’s terms. It has been observed that the Director-Elect might be well suited to lead such an effort.