R1 Board of Governors meeting – June 9-11, 2017

IEEE Region 1 Board of Governors Meeting

June 9 – 11, 2017

Radisson Hotel
11 Tara Boulevard
Nashua, NH 03062

Region 1 will be holding its annual Board of Governors meeting on June 10, 2017.  The meeting will be held at the Radisson Hotel, 11 Tara Boulevard, Nashua, NH.

The following is information that is pertinent to attendees:


Region 1 BOG Mtg Agenda June 2017 Rev 1 6-6-17

Presentation Template!

We have provided an optional powerpoint template for those presenting at the meeting.     R1 presentation template

Before the meeting!

Meeting Registration
Please e-mail the completed Registration form to Ron Tabroff – Region 1 Director at r.tabroff@ieee.org by May 20th.

I can’t attend!  Can I send a proxy in my place?
YES.  Please complete this proxy form to reassign your voting privileges.

After the meeting!

Please e-mail the completed 2017 R1 Expense Report [xlsx] to Bala Prasanna – Region 1 Treasurer at bprasanna@ieee.org.

General Information

The Region 1 Board of Governors meeting will commence with a dinner from 6:00 PM-9:00 PM on Friday June 9th.  Spouses and children of the Board of Governors members are invited to attend. Casual business attire is suggested for this meeting.

Saturday June 10th
The Region 1 BoG meeting will begin at 8:00 AM and conclude at 5:30 PM. Breakfast will be served from 7:00 AM to 9:00 AM and lunch will be served from Noon to 1:00 PM.  Spouses and children are invited to attend both breakfast and lunch on Saturday June 10th.  There will be a Dinner at the hotel from 7:00 PM to 9:30 PM at the hotel.  Spouses and children of the Board of Governors members are invited to attend.

Sunday June 11th
Breakfast will be served from 8:00 AM to 10:00 AM.  Spouses and children of the Board of Governors members are invited to attend.

PLEASE NOTE: The Robotics Workshop has been cancelled

Travel to the Meeting
If possible, please arrange to car-pool with other Board of Governor members to help minimize Regional expenses. If air travel is required please be advised that the Manchester, NH airport (20 miles) and Boston’s Logan airport (42 miles) are the two airports closest to Nashua, NH.  Rental cars are not authorized for this event without prior approval from the Region 1 Director.

Hotel Registration
You will be receiving shortly via e-mail a Registration Form for attendance at the Region 1 Board of Governors Meeting on Saturday June 10th in which you can indicate whether or not you will be attending and the names of guests and children that will be joining you. The form will also allow you to enter the dates and times of your arrival and departure as well as the nights that you will be requiring hotel lodging. PLEASE DO NOT CALL THE HOTEL DIRECTLY TO BOOK THE HOTEL ROOMS FOR YOUR STAY. Region 1 will be master billing the cost of the hotel room for Friday and Saturday nights only. If asked to pay your lodging costs at check out, please remind the individual at the Front Desk that the cost for lodging is being master billed to IEEE.  Attendees are responsible only for any extra charges that are billed to their room during their stay at the hotel for the meeting.

Automobile Parking
Free self-parking is provided on the hotel property for the duration of this meeting. Please be advised that Region 1 will NOT be picking up expenses associated with Valet-parking.
Hotel Information
The hotel check-in time is 3 PM and check-out time is 12 PM. Wi-fi is available at no charge to attendees in the guest rooms as well as throughout the hotel.

If you have any questions concerning the meeting please call Bill Carakatsane at 781-820-7319.

A copy of this notice can be found here: ATTACHMENT A – R1 BOG Meeting Information June 2017