09/23/2022 E-board Uconn IEEE PES and PELS Meeting

The board members will meet to finalize the preparation for the kick-off event.

Agenda:
UCONN IEEE PELS & PES chapter

E-board meeting 9/23/2022 – Minutes

Meeting started at 5:05pm

Attendees: Alaa, Arshiah, Kalinath, Leila, Muhammed Ali, Srinath

– ExComm meeting attended

– Budget email

– To IEEE Excomm

– Bank account

– Arshiah, Srinath – to Starr – Concentration banking
– Check from PELS

– Kickoff event

– Guest list

– Check below in To do

– Budget

– Funding from two sources

– Dept
– IEEE CT excomm

– Funding for two main things

– Food – Gansett Wraps – <200USD
– Mugs – 150USD -1.5$ per mug
– T-shirts is an option, but plan but later for just general body members

– 2 hour event – 20 min presentation regarding our chapter, activities, followed by food and networking

– Activities

– Srinath – Invited Prof. Williamson! First technical event
– Compile and make a Flyer – volunteer

To do:

– Kickoff event

– Mostly focus on in-person
– While marketing focus on the in-person

– Leila

– Will send individual emails to all Profs.
– Zhao, Dr. Wang, Dr. Bazzi, Dr. Manos, Prof. Cao, Prof. Park and others
– Leila will draft email template for everyone and share it with E-board
– Will check with C2e2 regarding catering

– Vtools – Kalinath will take care

– Pick up agenda and meeting minutes
– Update Vtools with detailed agenda and minutes

– Alaa – reach out to Dr. Lu Windsor – GE – in person

– Invite guests
– Get flyer from Leila and share it with them formally
– Junbo Zhao will send an email –
– Alaa will make 2 guest list and other activities
– Will reach out to south dining manager

– Muhammed Ali – reach out to 2/3 companies – collaborators/internship

– Invite guests
– Get flyer from Leila and share it with them formally

– Kalinath

– Update Logo
– On social media and add all the .png high resolution files on dropbox

– Leila will share a sample email to send to profs, industry leads
– Leila will finalize the flyer and share it with everyone
– Flyer of activities – Arshiah, Leila, Srinath

– https://www.google.com/search?q=event+list+for+semester&rlz=1C1GCEU_enUS883US883&source=lnms&tbm=isch&sa=X&ved=2ahUKEwiL99rTmJr6AhUrkYkEHYRSBTkQ_AUoAXoECAEQAw&biw=1920&bih=937&dpr=1#imgrc=Kx_Fc4W-RY4vXM

– QR code of a form for attendees to list activities for semester
– Check with prof Bazzi to invite companies
– Mailing list – Alaa with all PELS and PES members

– Shawn – Uconnieeepelspes mailing list

– Marketing – Leila

– Arshiah – Announcement on Daily digest
– Leila – Roni, Judi, Brandy, Terry
– Social media – Kalinath
– Emails individually to guests

– Emails

– Send email celebrating IEEE on Oct 6th
– Flyer – happy IEEE day – Oct 6th – social

– Share with Kalinath

– Email lunch together – Oct 7th
– Leila – Send email on October 6th for lunch to celebrate IEEE and take a picture

– Arshiah – Added new e-board members to dropbox
– All

– Send IEEE # to add on vtools

– Arshiah – create calendar invites for general body meetings, reserve rooms in ITE
– Arshiah Leila Kalinath – upload picture on Linkedin and Instagram
– Arshiah Srinath bank account

Virtual: https://events.vtools.ieee.org/m/325030